ICYMI: Privacy in the Workplace Webinar

Privacy in the Workplace

Our 2015 monthly Privacy Issues Wednesday webinar series continued this month with Jennifer Rubin and Gauri Punjabi’s Privacy in the Workplace presentation. Jen and Gauri discussed the latest statutory and common law developments concerning employer monitoring of employee email, access to employee social media accounts, social media policies, and bring your own device (“BYOD”) policies.  We were pleased to host over 125 participants for this webinar.

For those missed the webinar, some of the key takeaways for employers include the following:

  • While there is not much federal or state statutory authority on employer monitoring of employee email access, employers are advised to provide employees with prior notice of such monitoring and obtain their consent to do so.
  • Many states now prohibit employers from requesting access to their employees’ or job applicants’ social media accounts. This trend, along with the number of other states that have considered passing similar legislation, suggests that Congress may soon weigh in on this issue.
  • The National Labor Relations Act applies to all employers, regardless of whether the workplace is unionized, and protects employees who use social media to discuss their wages, hours, and other terms and conditions of employment (i.e., concerted activity).  Employers cannot prohibit employees from using work email accounts to have such discussions during non-working time.  Employees will lose the protection of the Act when their actions disparage the employer’s products or services and/or create a risk of harm to the employer or to others.
  • Social media policies should specify the nature of conduct that is permitted and prohibited and should not utilize broad language that could encompass the right of employees to engage in protected concerted activity.  Social media policies should also take into account an employer’s need to protect trade secrets, comply with industry regulations and applicable federal and state employment statutes, and preserve information relevant to litigation.
  • BYOD policies often result in lower employer costs related to device overhead (purchase/maintenance), improve employee productivity, and result in greater employee job satisfaction.  Prior to implementation, however, employers should consider the process for monitoring compliance with other company policies, keeping track of wages owed to non-exempt employees who use their personal devices to work outside of the office, and maintaining the security of company information that ends up on an employee’s personal device and ensuring its removal once the employee leaves the company.

For a recording of the webinar,  click here.   To download the presentation slides, click here.

The next webinar in the Privacy series — Responding to Insider Theft and Data Disclosure — will take place on Wednesday, March 25, 2015.  This webinar will offer practical advice about responding to data theft and disclosures by employees and former employees. We will cover such topics as conducting a proper investigation, utilizing state and local civil court processes to deter, halt, and remediate data thefts, and when and how to engage local and/or federal law enforcement. This webinar will be presented by members of Mintz Levin’s privacy and data security and white collar crime practice groups.


Recommend

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computer monitoring

  • View Real-time Screen Snapshot
  • Monitor Skype or Other Chat/IM Activity
  • Record Emails
  • Track web browsing history
  • Block access to any website
  • Remote PC Maintenance
  • Program Activity

 

If you would like to record and control all your children or employees’ activities on working PC, SurveilStar Monitoring would be your best choice.

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Why Millennials Balk at Employee Monitoring, PC Monitr and Mobile Monitoring

Enterprises that monitor employees’ use of tablets and smartphones risk alienating workers, particularly millennials, and possibly causing a backlash, according to a new study. These young workers expect to use mobile devices for both work and personal activities and show “clear aversion to having these devices monitored,” states the report, titled “Data Monitoring and Employee Privacy.” TechnologyAdvice, which provides resources to help companies compare products, conducted the study to understand the state of employee monitoring. The sample consisted of 401 American office employees between the ages of 25 and 54. Respondents were asked about their current workplace policies, how they feel about various monitoring techniques and whether any specific policies would make them uncomfortable or nervous at work. “There is clear concern when it comes to employers tracking cell phone use, which respondents viewed as a greater concern than key logging software or video surveillance,” said survey author and TechnologyAdvice Managing Editor Cameron Graham.

BYOD vs. Device Monitoring

63% of employees surveyed said they would be somewhat or very uncomfortable with their cell phones being monitored during work hours.

employee monitoring

Computer Monitoring More Acceptable

53% of employees surveyed said a policy to monitor mobile phones would make them nervous at work, reflecting concern compared to keylogging software or video surveillance. 19% said they frequently worry about their Internet history being viewed.
employee monitoring

Awareness of Employer Monitoring

20% of employees surveyed don’t know if they are being monitored at work. 16% percent know they are being tracked, but don’t know how. 26% know their computer use is tracked. 27% say computer use is not tracked. 12% are aware that Web browsing is monitored.

employer-monitoring

Generation Gap in Awareness of Tracking

Employees under the age of 35 are less likely to know whether their computer use is being monitored. 26% of millennials surveyed are unaware of their workplace policies, compared to 17% of respondents between the ages of 45 and 54.

employee monitoring

Younger Employees Excluded From Policymaking

Millennials may be less aware of workplace policies than older employees because they occupy entry-level positions and are more likely to be excluded from policy decisions.

 employee monitoring

How Employees Feel About Monitoring

Employees are more comfortable with computer use being monitored than mobile phone use. The breakdown of employees uncomfortable with monitoring tactics are as follows: Cell Phone Monitoring: 53%, Office Video Surveillance: 44.7%, Key Logging Software: 41.1%, Time Tracking Software: 31.7%, None of the above: 26.1%

employee monitoring

Employees Uncomfortable With Cell Phone Monitoring

Cell phone monitoring was the only tactic that a majority of employees said would make them nervous or uncomfortable. Of those: 61.5% are between the ages of 25 and 34, 48.7% are between 35 and 44, 47.7% are between 45 and 54 years old.

employee monitoring

Internet History of Less Concern

Employees also worry, but to a lesser extent, about their Web surfing activity being monitored. 19% of employees surveyed said they are often or sometimes worried about their employer knowing their Internet history.

employee monitoring

Need for Greater Transparency

Employees who don’t know they’re being tracked may later feel violated and disconnected from company policies and values. Greater transparency or education efforts can help, as can stressing the importance of engagement and disclosing policies to establish trust.
Need for Greater Transparency

Recommend

SurveilStar is an ultimate employee monitoring software and parental control software which can help monitor computer activities and protect data security. You can also block files uploading and sharing to prevent data leakage. Including:

computer monitoring

  • View Real-time Screen Snapshot
  • Monitor Skype or Other Chat/IM Activity
  • Record Emails
  • Track web browsing history
  • Block access to any website
  • Remote PC Maintenance
  • Program Activity

If you would like to record and control all your children or employees’ activities on working PC, SurveilStar Monitoring would be your best choice.

A 30-day free trial version of this professional computer monitoring and tracking software is available. Feel free to download and try to check what your employees and children have done on PC.

Download
Reference: http://www.cioinsight.com