Email Monitoring: Don’t Let Your Digital Archive Gather Digital Dust

Email MonitoringEmail monitoring can reveal a treasure-trove of information about how your email system is actually being used. Not how much RAM or storage space is being used, or how many spam messages are blocked each day, but how your employees are actually using email to perform their jobs. With email monitoring, the amount of intelligence that is available to you in aggregate is overwhelming, and can help you to learn more about your company, identify waste, improve efficiencies, and get a better handle on both compliance and customer service.

Email monitoring enables you to mine your email for patterns that will reveal very useful information about just how communications flow within your company and amongst partners, vendors, and customers. Seeing who is mailing who can show you who the strong communicators are, as well as who spends too much time emailing instead of “doing”. It can identify the needy folks who require a little more attention than others, and in the event of an unplanned turnover, can help to quickly identify who the key contacts were for a user who is no longer there.

Email is becoming the most important tool most users have for communications, and it’s very common to hear a voicemail greeting state that the fastest way to get a response is to hang up and email the person instead of leaving a voicemail. Email monitoring can let you see response times between receiving and responding to emails, and is a great way to determine whether or not SLAs are being met, and if customers are getting answers or being ignored.

And when it comes to customers, nothing is worse than an unanswered email. Remember that sales rep who worked for you six months ago, or the territory manager on vacation? What happens when a customer finally decides they are interested in making a purchase? Emails that go to inactive accounts lead to lost sales. Email monitoring can show you which old accounts are still getting email messages so you can set up forwarders and never lose another deal because no one responded to the customer’s email.

One thing most email systems will never have enough of is storage. Email monitoring helps you check for the hoarders, the ones who email non-business related files back and forth, and the people who use email like FTP. This will enable you to get a handle on your storage before you have to send out that urgent request asking everyone to purge their deleted items to free up space.

Compliance is another critical issue for many companies today, and email monitoring is a great tool to assist with this. Whether that is compliance with internal policies, proper business communications, or regulatory needs, being able to identify emails with inappropriate language, messages that are being forwarded or BCC-d to personal accounts, or communications with potential competitors is vital to protect the company’s interests and ensure that no customer is offended by unprofessional language, and no proprietary information is being emailed offsite.

Administrators spend significant time looking at their servers’ performance, their log files, and their resources, while ignoring the way users are actually using the systems. Email monitoring is a great way to get a handle on what is happening from a usage perspective which can help you identify trends, patterns, and problems, and get a better understanding of the whole system, from the server to the client. So dust off that horde of useful data and see what’s going on inside with email monitoring.


SurveilStar is an ultimate employee monitoring software and parental control software which can help monitor computer activities and protect data security. You can also block files uploading and sharing to prevent data leakage. Including:

computer monitoring

  • View Real-time Screen Snapshot
  • Monitor Skype or Other Chat/IM Activity
  • Record Emails
  • Track web browsing history
  • Block access to any website
  • Remote PC Maintenance
  • Program Activity

 

If you would like to record and control all your children or employees’ activities on working PC, SurveilStar Monitoring would be your best choice.

A 30-day free trial version of this professional computer monitoring and tracking software is available. Feel free to download and try to check what your employees and children have done on PC.

Download

 

Reference: http://www.gfi.com/blog/email-monitoring/

Computer Email Monitoring

  • Do you want to regulate the use of email to send commercial messages in your corporation?
  • Do you have a desire to restrict sender by only allowing employees to use specific mailbox to send emails and prohibiting using other mailbox?

As the importance of electronic mail has grown both for internal communications with co-workers and for external communications with customers, suppliers and business partners, so has the need to ensure that your email servers are working properly. Monitoring and maintaining the health of your email servers has become vital in your business’ communication and even in its very existence.

SurveilStar Email Monitoring is the all-in-one network monitoring solution, which covers the complete range of monitoring needs from availability monitoring to bandwidth and usage monitoring, as well as application, instant message and email monitoring.

  • Record incoming and outgoing SMTP/POP3 emails and Exchange emails
  • Record outgoing webmails and Lotus Notes emails
  • Record all contents of outgoing and incoming attachments
  • Record email subjects, senders, recipients, time, size, etc.

If you need to prevent one or multiple spammers, block some emails addresses, restrict the employees to send emails only to permitted email addresses, prohibit sending attachments or limit email size, you can set an Email policy to achieve the goals easily. Setting up a proper email policy for your business situation is just a breeze.

  • Block specified sender accounts
  • Block specified recipients
  • Block specified outgoing email domains
  • Block users from sending emails with any attachments
  • Block emails with specific subjects
  • Block users sending files with specific file names
  • Block users sending emails over limited size

How to Monitor Emails?

1. Download and install SurveilStar to your PC and PCs you would like to monitor. How to

2. Login SurveilStar Console, select the target computer (group) that you want to monitor email activity. Navigate to Monitoring >Email.

Monitor Emails

SurveilStar is an ultimate employee monitoring software and parental control software which can help monitor computer activities and protect data security. You can also block files uploading and sharing to prevent data leakage. Including:

computer monitoring

  • View Real-time Screen Snapshot
  • Monitor Skype or Other Chat/IM Activity
  • Record Emails
  • Track web browsing history
  • Block access to any website
  • Remote PC Maintenance
  • Program Activity

 

If you would like to record and control all your children or employees’ activities on working PC, SurveilStar Monitoring would be your best choice.

A 30-day free trial version of this professional computer monitoring and tracking software is available. Feel free to download and try to check what your employees and children have done on PC.

Download

Google offers security tips for staying safe online

Be it the ubiquity of hacking or widespread government surveillance, better online security is something that we could all use more of these days.

Google offers security tips for staying safe online

Google is pushing to educate users on how to stay safe online. The company released a batch of security tips on Thursday. They can help you better protect your identifying information (like passwords, for one) and sensitive files, as well as fend off hackers.

Here are five of Google’s 12 tips for staying safe when using its resources — that can mean search engines, browsers and even mobile devices.

1. Create a better password than “password”

It might seem obvious, but you’d be surprised by completely terrible passwords some people use. It’s important to use different passwords for each service you use — and there are some pretty solid password managers, like LastPass.

2. Protect your account and your selfies from hackers

Google’s suggests using its two-step verification, an easy-to-use and fundamentally important security measure. How it works is when you sign into a Google account from an unfamiliar computer, you’ll be sent a verification code (usually to a mobile device) to be doubly sure that you are who you say you are.

3. Keep prying eyes off your device

This refers to mobile: Use PIN numbers, passwords or any number of biometric options (like fingerprint sensors, for example) to keep your devices safe from unwanted attention.

4. Let questionable content be known the minute you see it

If you see content that breaks the rules or is questionable in any way (on, say, YouTube) flag it. Don’t wait to report — Google’s team works to monitor this, but your help can create a better experience for everyone involved.

5. Keep the hackers out by updating your browser

We all get annoyed by update reminders, but it’s a super important part of keeping your online security intact. Old browser versions might have security holes that need patching, so don’t hesitate when a Chrome update comes through.

For the full list with more details on protecting yourself, head over to Google’s page that includes step-by-step guides (plus pictures) on how to get started.


Recommend

SurveilStar is an ultimate employee monitoring software and parental control software which can help monitor computer activities and protect data security. You can also block files uploading and sharing to prevent data leakage. Including:

computer monitoring

  • View Real-time Screen Snapshot
  • Monitor Skype or Other Chat/IM Activity
  • Record Emails
  • Track web browsing history
  • Block access to any website
  • Remote PC Maintenance
  • Program Activity

 

If you would like to record and control all your children or employees’ activities on working PC, SurveilStar Monitoring would be your best choice.

A 30-day free trial version of this professional computer monitoring and tracking software is available. Feel free to download and try to check what your employees and children have done on PC.

Download

 

Reference: http://mashable.com/

Report: Netflix and YouTube Account for Half of Internet’s Traffic

Netflix and YouTube dominate over half of downstream Internet traffic in North America, according to a new report released by Canadian Internet monitoring firm Sandvine.

Traffic Source

Downstream traffic is data that goes from a source to a computer, and Netflix’s share of that is 31.6%. YouTube comes in second at about 18.7%, up 9% from the first half of this year.

The increased dominance of streaming services has also lessened the impact of peer-to-peer traffic and video piracy. BitTorrent accounts for around 4% of North American downstream Internet traffic, compared with 31% five years ago.

Statista‘s chart, which uses data from Sandvine’s Global Internet Phenomena Report, shows which shares of U.S. downstream web traffic can be attributed to different properties.

The mobile numbers from Sandvine’s report tell a bit of a different story. YouTube controls the largest portion of data, at nearly 17.7%. Facebook follows in a close second, about 2% behind.


Recommend

SurveilStar is an ultimate employee monitoring software and parental control software which can help monitor computer activities and protect data security. You can also block files uploading and sharing to prevent data leakage. Including:

computer monitoring

  • View Real-time Screen Snapshot
  • Monitor Skype or Other Chat/IM Activity
  • Record Emails
  • Track web browsing history
  • Block access to any website
  • Remote PC Maintenance
  • Program Activity

 

If you would like to record and control all your children or employees’ activities on working PC, SurveilStar Monitoring would be your best choice.

A 30-day free trial version of this professional computer monitoring and tracking software is available. Feel free to download and try to check what your employees and children have done on PC.

Download

 

Reference: http://mashable.com/

5 super easy tips for better online security on Safer Internet Day

It’s Safer Internet Day! Every February 10, the occasion is meant to be a reminder — particularly to young people — of the perils of the Internet.

Internet Security

The hope is to encourage more responsibility when we use the Internet and mobile technology. That can mean a lot of things and can be as simple as being more respectful online.

But it’s also a reminder to better protect yourself and your personal information. Google, for example, is using the day to remind people about the importance of online security. Coincidentally, the U.S. government happened to announce a new government agency completely dedicated to combating cyberthreats on Tuesday.

Of course, it’s always a good time to remind people that it’s easier and perhaps more common than ever before to fall victim to online attackers and cybersecurity risks. Every person should be taking measures to stay safer online. Before your eyes glaze, we have some very easy things that anyone can do to protect themselves online.

1. Use two-factor authentication

With two-factor authentication, users have to provide, in addition to a typical password, a one-time code when using a log-in service. In most cases, the code is sent to your phone — in a text message, for example. So after entering your password, you then have to put in what’s basically a one-time second password.

Based on your preferences, two-factor authentication can occur every time you log in to something or only occasionally, like when logging into an account on a new device.

Many major websites offer two-factor confirmations. Google was among the first. But now a bevy of them — including Apple’s iCloud, Dropbox, Microsoft, Twitter and Facebook — offer some form of login approval.

It might seem simple, but just a smidgen of time can almost double password security.

2. Update your browser and devices!

Browsers, operating systems and mobile devices often need updates. Sure, this can be a pain, but it’s important. Many times, updates are intended to patch just-now-discovered security problems.

Researchers are constantly finding new security holes that cyberattackers can exploit. So if an update notice comes through, never hesitate. It could be the difference between losing 15 minutes of your time and a hacker gaining control of your computer.

3. Use unique passwords and a password manager

People are really bad at making strong passwords. In 2014, the most common leaked passwords were “123456” and “password.” It’s also typical for people to include their birth year (especially those born between 1989 and 1992) in their passwords.

Hackers are up to your tricks. For each login, each website, each service, you should be using unique passwords that have nothing to do with a dead pet or your birthday. “But how do I remember all these passwords?” you might be asking. Well, you don’t have to.

There are a number of good password management services, such as LastPass or 1Password, that can generate and store login information in a virtual vault. Some even offer security-checking features that will let you know if you have duplicate or weak passwords.

4. Get a Google security checkup

Google is offering Drive users an extra 2GB of storage space if they take part in its Security Checkup program by Feb. 17. It takes a few minutes to run some quick tests on your Google accounts. To get started, click here.

The feature offers an overview of your recent sign-in activity (to see if any unusual devices are logging into your accounts). With the checkup, users can also grant and revoke account permissions on their devices, as well as add recovery information — such as a phone number — to help Google get in touch if something is up with your accounts.

5. Use HTTPS whenever you can

HTTPS is the secure version of hypertext transfer protocol — the letters that come before the “www.” in a web address. That last “S” can provide a big difference, however. HTTPS works to bidirectionally encrypt information sent between you and a website’s servers.

It isn’t perfect. HTTPS will not protect you from, say, government surveillance, but it can be surprisingly sophisticated in its protections. BMW, for example, failed to use HTTPS when transmitting data via its ConnectedDrive car system. That made the car vulnerable to remote hackers, who could have exploited that oversight to open car doors.

Most major websites are compatible with HTTPS, but it is best to be cognizant of the web addresses you’re using. There are tools, too, such as HTTPS Everywhere browser extension, that works to automatically switch any HTTP address over to HTTPS.


Recommend

SurveilStar is an ultimate employee monitoring software and parental control software which can help monitor computer activities and protect data security. You can also block files uploading and sharing to prevent data leakage. Including:

computer monitoring

  • View Real-time Screen Snapshot
  • Monitor Skype or Other Chat/IM Activity
  • Record Emails
  • Track web browsing history
  • Block access to any website
  • Remote PC Maintenance
  • Program Activity

 

If you would like to record and control all your children or employees’ activities on working PC, SurveilStar Monitoring would be your best choice.

A 30-day free trial version of this professional computer monitoring and tracking software is available. Feel free to download and try to check what your employees and children have done on PC.

Download

 

Reference: http://mashable.com/

Danger of accidental data loss

A recent Kaspersky survey has revealed that accidental data sharing by staff now produces a greater amount of lost data than software vulnerabilities.

According to the 2014 Global Corporate IT Security Risks survey conducted by Kaspersky Lab and B2B International, 27% of all businesses have lost sensitive business data due to internal IT threats in the past 12 months. However, the global data shows that for the first time since Kaspersky Lab began tracking these incidents with this survey in 2011, accidental data sharing by staff now produces a greater amount of lost data than software vulnerabilities. Both sources of data loss are most commonly found in businesses within the Utilities & Energy and Telecom business sectors.

According to the report, the most common internal threat is still software vulnerabilities, which were reported by an average of 36% of all businesses. Accidental data leaks by staff (reported by 29% of all businesses), and loss/theft of mobile devices by staff (26% of respondents noted it) are the second and third most-commonly reported internal threats. As the biggest sources of data loss from internal incidents 20% of all survey participants named software vulnerability incident, while 22% said about losing data from an accidental leak by staff and 19% reported leakage due to loss of mobile devices by employees. These figures suggest that businesses are slowly winning their struggle with software vulnerabilities, but data loss is growing in other areas of businesses. Other examples of internal threats that lead to data loss incidents include intentional data leaks from employees and security failures by a third-party supplier.

One of the most alarming trends uncovered by Kaspersky Lab’s investigation of internal threats is how often they occurred in businesses within infrastructure sectors. For example the Telecom companies reported by far the highest rate of accidental leaks and data sharing by staff, at 42%. The Utilities and Energy sector reported the second-highest rate of this threat, at 33%, with Manufacturing also having a high figure – 31%.

Software vulnerabilities encountered by companies within the past year were also reported by a high number of organisations from these sectors: by 40% of business in the Utilities & Energy sector, 36% in Transportation/Logistics and 35% in Telecom and Manufacturing sector.

Kaspersky Lab today offers a number of security technologies to control applications, close software vulnerabilities and maintain control over mobile devices, and offers unmatched insight into cyber-threats targeting industrial control systems. To protect the specific needs of manufacturing, industrial and critical infrastructure environments, Kaspersky Lab offers a custom-designed version of the company’s endpoint security software, created for manufacturing and industrial settings. Kaspersky Lab also provides the Kaspersky Industrial Protection Simulation to help organisations train for cyber-attacks that could affect the infrastructure of their facility.

To cope with internal security threats along with an effective security solution, such as Kaspersky Endpoint Security for Business and special solutions for industrial systems, organisations should have comprehensive security policies and effective staff education: employees should understand and follow security rules of the company.


Recommend

SurveilStar is an ultimate employee monitoring software and parental control software which can help monitor computer activities and protect data security. You can also block files uploading and sharing to prevent data leakage. Including:

computer monitoring

  • View Real-time Screen Snapshot
  • Monitor Skype or Other Chat/IM Activity
  • Record Emails
  • Track web browsing history
  • Block access to any website
  • Remote PC Maintenance
  • Program Activity

If you would like to record and control all your children or employees’ activities on working PC, SurveilStar Monitoring would be your best choice.

A 30-day free trial version of this professional computer monitoring and tracking software is available. Feel free to download and try to check what your employees and children have done on PC.

Download

 

Reference: http://www.gadget.co.za/